Fall Product Program: Juliette Ethics Pledge, Permission & Responsibility

Juliette Member Fall Product Program Agreement and Intent to Sell

For a Juliette to participate in the Fall Product Program, they must have an adult 18 or older who serves as their advisor/Troop Product Manager (TPM). The details of what this role requires is detailed in our Fall Product Program Juliette Guide and are explained in this agreement. This agreement is required before the TPM can receive sales materials, and before a girl can begin taking product orders.

A separate form must be completed for each participating youth.

Fall Product Program Agreement

The Girl Scout Product Program was originally designed for girls participating as a Girl Scout troop. As Girl Scouts has evolved, so has the way girls participate in Girl Scouts outside of a troop model. With that, how the product program proceeds are administered have also evolved for girls not in a troop. It is important the guardians/advisors read and understand this document with their girl scout(s). Should there be any questions, don’t hesitate to contact your service unit product manager (SUPM). For girls the experience is the same when selling as a Juliette. Girls set goals, take orders, deliver cookies, collect money, learn the 5 Skills and earn recognitions like all other girls. The form you are completing now communicates the expectations Girl Scouts of Oregon and Southwest Washington (GSOSW) has of all participants in our product programs including behavior consistent with the Girls Scout Promise and Law and is required for a girl’s participation. For an Juliette to sell product, a guardian/advisor acts as the troop product manager (TPM) and is responsible for getting trained, maintaining records, depositing money, communicating with the SUPM as needed and is financially responsible for all monies and product received. Detailed instructions for running a Juliette led Product Program are available in the Fall Product Program Juliette Guide provided by your SUPM during TPM training. Per GSUSA and IRS regulations, the proceeds from the sale are not the property of the individual.

Girls deposit all monies including donations into the GSOSW account. Girls earn Pathway Credits that are separate from Cookie/Nut Program Credits and are based on their sales. Pathway Credits can be used much like Cookie/Nut Program Credits including uses such as: Membership Dues - Store purchases – Council Sponsored events (with the exception of events through a Program Partner) - Travel (Destinations, Travel Patrols, or council sponsored travel. Not an individual trip) - Service Unit events - Girl Scout sponsored Camp (Day & Overnight) - Gold Awards

Pathway Cards and recognitions:

Juliette’s can earn individual recognitions, and credits based on units sold. The credits earned from their sales will be put on a Pathway Card using a banding system explained below. Pathway Cards are mailed to each girl at the end of the program unless there is a balance due to GSOSW. All recognitions and Pathway cards are withheld until balances are paid in full. Pathway cards do not expire as long as the Juliette is a registered Girl Scout by no later than January 1 of each year or until they convert to adult membership. A Juliette receives one card that is reloaded per product program throughout their participation.

A guide to the credits earned on the Pathway Card:

  

Ethics Pledge

The Girl Scout Cookie Program and the Fall Product Program give girl scouts the opportunity to learn new skills, to promote Girl Scouting and to live the Girl Scout Promise and Law. This opportunity comes with the responsibility to follow safety, media relations and business ethics guidelines. As a volunteer for the GSOSW Product Program you are accepting the responsibility to assist girl scouts in implementing business ethics by setting a positive example through your actions, words and deeds that mirror the standards of the Girl Scout Promise and Law. All Product Program volunteers are required to read and complete this ethics pledge.

Goal Setting - I agree to help girl scouts achieve their goals ethically by:

●     Selling Girl Scout Product at the price set and published by GSOSW.

●     Honoring commitments to actively participate in Product Program events including goal setting and caregiver meetings.

Money Management - I agree to help girl scouts manage their money ethically by:

●     Exclusively selling items approved by GSOSW during the Product Program.

●     Ensuring that they count back the correct change to customers.

●     Never using funds from the Product Program for personal use.

●     Honoring the girl approved uses of Pathway Card funds and credits.

●     Making full and on-time deposits of all funds collected as a part of the Product Program.

Decision Making - I agree to help girl scouts make ethical decisions by:

●     Following all Product Program safety rules and guidelines found in Volunteer Essentials.

●     Ensuring that girl scouts are actively participating in selling, not adults.

●     Wearing Girl Scout clothing or a Girl Scout uniform, to easily identify us as a Girl Scout during in-person and door to door sales.

●     Responsibly selecting selling locations that girl scouts can safely and legally enter.

●     Making full and on-time deposits of all funds collected as a part of the Product Program.

People Skills - I agree to help girl scouts practice ethical people skills by:

●     Demonstrating a positive and encouraging attitude.

●     Ensuring that girl scouts and volunteers stay focused on helping their customers and to not play games, run, jump, be on the phone, or otherwise be distracted while engaging in selling activity.

●     Speaking to everyone with courtesy and respect.

●     Encouraging girl scouts to confidently ask customers to buy products.

●     Showing gratitude and appreciation to people even if asking does not result in a sale.

 

Product Program Guardian/Caregiver Permission and Responsibility Agreement

The girl scout listed below has my permission to participate in the Fall Product Program. I will see that they honor any and all rules and procedures as set by Girl Scouts of Oregon and Southwest Washington (GSOSW) and will insure they have adult supervision and guidance. My digital signature indicates agreement with all items below.

Terms and Conditions

Membership. My girl scout must be currently & officially registered with the Girl Scouts of the USA in order to participate.

Financial Responsibility. I accept personal financial responsibility for all products ordered and received and monies collected as payment from customers. I should expect a copy of a signed receipt for any product I receive.

Product Ownership. I understand that the Fall Product Program proceeds are troop/group and council property and that the income from product sales does not become the property of the individual girl members.

Troop Accounts. I agree that all money collected must never be deposited into a personal account and must be given deposited into a GSOSW account in accordance with specified deadlines.

Collection. GSOSW reserves the right to seek the services of a collection agency and/or pursue legal action for delinquent accounts. Outstanding balances may impact my girl scouts ability to receive their rewards.

Attorney Fees. If I fail to promptly remit any proceeds for sales, or fail to account and return any goods, or if Girl Scouts of Oregon and Southwest Washington seeks to enforce any provision of this agreement and enforcement is placed with an attorney for collection, I promise and agree to pay Girl Scouts of Oregon and Southwest Washington's reasonable attorney fees and collection costs, even though no suit or action is filed hereon; however, if a suit or an action is filed, or if arbitration is initiated, the amount of such reasonable attorney fees shall be fixed by the arbitrator, court or courts in which the arbitration, suit or action, including any appeal thereof, is tried, heard or decided. If I file a proceeding in the US Bankruptcy Court, I agree that Girl Scouts of Oregon and Southwest Washington shall recover its reasonable attorney fees and costs in any contested matter and in any adversary proceeding, as set by the Bankruptcy Court, and in any appeal thereof.

Time Restrictions. Any girl scout found to be selling before September 10 ,2025, through prohibited methods, or blatantly sold by persons other than the girl member will not receive recognition items or credit for those orders.

No Returns. Unsold product cannot be returned. The troop product manager may attempt to help with unsold product if notified in a timely manner.

Only Girls Sell Product. Adults serve in a supporting role for girls to help them develop the five key skills of the product sale. Adults do not sell products.

Online Sales. Girls may use social media as a marketing tool to let family and friends know about the programs and can use the online tools provided by and through the council and the product vendors.

Ordering. The M2 Program is the only permitted online ordering allowed for GSOSW. For girls using M2, guardians need to read and accept the appropriate terms and conditions for participation when logging into M2 for the first time, and girls need to read and accept the safety and program terms and conditions for use of M2.