108 Troop Financial Report

Troop Financial Report

form #108 | 05/25
Each troop is required to submit a report of all monies which pass through its treasury each year. The troop leader(s) and troop treasurer have an important responsibility in the careful management and accounting of the troop money.

It is required that this troop financial report and the most recent bank statement be submitted to your service unit treasurer by June 30. Please maintain copies of this form, all receipts and bank statements, and a “Detailed Bank Activity Record” (form #107) (or other financial tracking tool) for your own records. If you have any questions, please contact your service unit treasurer or staff liaison.
Instructions for Form #108 (Download for reference or find instruction on the GSOSW website - forms section)
Report Type*

Annual Troop Financial ReportFinal/Disbanding Troop Financial Report
If your troop is disbanding, you must complete the steps in the Troop Disband Guide in addition to this form.
Section 1 - Troop Information
Troop #
Do not include the word "Troop" - numbers only
Troop # or Name*
Service Unit #*
Covers period from:*

MonthDayYear
to:*

MonthDayYear
Number of all registered adults in troop*
Number of all registered girls in troop*
Grade level(s)*

DaisyBrownieJuniorCadetteSeniorAmbassadorAdult
Checking Account #*
Bank*

Income Sources*

	Amount ($)
1. Previous balance (should match balance from previous year-end, $0 if new troop)
2. GSUSA membership dues collected
3. Troop dues collected
4. Fall Product Sale profits (nuts, candy, magazines)
5. Cookie Program profits (should match eBudde balance)
6. Other money-earning profits
7. Donations (cookie booth donations, etc.)
8. Cookie/Nut Credit reimbursements (funds requested from council, see form #238)

Expenses*

	Amount ($)
1. GSUSA membership dues paid
2. Bank charges
3. Program materials/snacks/crafts
4. Insignia/recognitions (patches, badges, pins)
5. Program activities (day/overnight trips, council-sponsored programs, service unit events, etc.)
6. Service projects

Other Expenses, if applicable
Total Income*
Total of all items listed in Income Sources
Total Expenses*
Total of all items listed in Expenses
End of Year (EOY) Balance
Total Income - Total Expenses = End of Year Balance
Last Bank Statement Balance*
last statement used for report
DIFFERENCE
EOY Balance - Last Bank Statement = Difference
Please list any/all outstanding checks, deposits, etc., that make up the difference between the End Of Year Balance and Last Bank Statement Balance.

Section 3 - Troop Plans

Balance and Unused Funds
List future plans for unused funds (trips, summer activities, etc.), if End Of Year Balance exceeds $250. Please describe (i.e. planning for trip to the Oregon Zoo - $200 or trip to a Girl Scout property - $500). ***This does not mean that your balance should not exceed $250. It's important to strike a balance between saving money to operate the troop and spending money toward the girls' Girl Scout Experience.***
Ending Date of Bank Statement Used for Financial Report*

MonthDayYear
For instructions on how to download a statement from U.S. Bank, refer to the SinglePoint Resource Guide below. For questions regarding bank statements from other financial institutions, please contact your bank.
Attach Bank Statement Used for Financial Report*

Typically from May or June
Cancelof
**At no time should troop money be given directly to girls, parents or guardians via cash, check or gift cards.**
Note: Change in Troop Leadership
- If your troop has a change in leadership and/or needs to change signers on the troop bank account, contact your service unit treasurer for help.
- Troop bank account signers can be any unrelated adults in the troop. All signers must be registered for the current Girl Scout year, have a completed background check with not financial restrictions, and complete online training modules including Foundations, Troop Finance, and Mandatory Reporting for Volunteers.

Final Submission Information

This form requires the acknowledgement of two signers. By providing your contact information below and submitting the form, you are acknowledging that the form is complete and accurate. The contact information for one other signer, who will be notified of the form submission, is required. The second signer is acknowledging the same by selecting “Approve” in the approval process. Once the form is approved by the second signer, the service unit treasurer is notified by email, will review the form content, and either approve or deny for corrections.
Name of individual who completed this Troop Financial Report*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Signature*

Clear
Name of Second Signer*
Email of Second Signer*
example@example.com
Should be Empty:

	Not Started	In Progress	Completed
Close bank account
Submit check for remaining bank balance
Submit listed paperwork (Troop Financial Report, list of troop assets, Detailed Bank Account Activity Record, final bank statement, checkbook/ remaining checks)
Destroy troop account debit cards
Complete "Troop Disband Notice & Roster" and submit to volunteer support staff liaison

Troop Financial Report